Healthcare Outsourcing Pricing Calculator
$299–$399 / Week Per VMA
Weekly rates drop as you scale. No contracts, no minimums, no hidden fees. Same published rate card we use for 800+ providers across North America.
A Direct Answer Before You Book a Call
What the calculator does: It shows exact weekly and annual cost across six healthcare outsourcing pricing models. Dedicated VMA ($299 to $399 per week). Hourly VA work. Prior authorization per PA. Eligibility verification per check. Dedicated RCM billers at a fixed weekly rate. And a comparison vs. a fully-loaded U.S. hire.
What Does a Dedicated Medical or Dental VMA Actually Cost?
Drag the sliders to match your volume. Weekly rates drop as you scale. No contracts, no minimums, no hidden fees. Every tier is published so you can plan your budget before you commit.
How many dedicated Virtual Assistants does your practice need?
A dedicated VMA handles scheduling, patient follow-up calls, intake paperwork, and admin tasks so your in-house staff can breathe. Live in 1-2 weeks. No long-term contract.
Annual Cost: 1 Dedicated VMA
$20,748
vs. hiring local admin at $35,000-$50,000/year (salary + benefits + training)
How many dedicated RCM billers do you need?
Full-cycle RCM includes charge entry, claims submission, denial management, payment posting, A/R follow-up, and reporting. Fixed weekly rate — no percentage of collections. No long-term contract required.
What does it really cost to hire in-house vs. Staffingly?
In-House Hire
US-based full-time employee
Total Annual Cost
$65,000
$5,417/month
Staffingly
Dedicated offshore FTE
Total Annual Cost
$20,748
$399/week
Your Annual Savings
$44,252
68%
Cost Reduction
45 hrs
Weekly Coverage
1-2 wks
Go-Live Time
EMR Trained
100+ EMR systems
HIPAA Compliant
Certified & audited
Backup Floater
No coverage gaps
No Contract
Cancel anytime
One Simple Rate. Three Tiers.
The same published tiers we bill 800+ providers. Fully loaded, month-to-month, and the rate drops automatically as your team grows.
One dedicated VMA or RCM specialist, single-location practice
5+ specialists, mid-size practice or health system region
10+ specialists, multi-location health system or PE-backed group
One full-time virtual medical assistant, yours alone — scheduling, patient calls, intake, insurance verification, eligibility, and unlimited prior auths under one weekly rate. Same person every day; live in 1–2 weeks.
A dedicated revenue-cycle biller at the same flat weekly tiers — charge entry, claims, denials, AR follow-up, payment posting. The whole cycle, never a cut of your money.
A U.S. hire costs $55K–$75K fully loaded — salary, benefits, PTO, turnover, software, desk. Staffingly is one weekly line item, fully loaded, with backfill coverage built in.
Every tier is fully loaded — HIPAA training, software, supervision, U.S. account manager, backfill coverage. No contracts, no minimums, no percentage of collections.
Looking for Enterprise Pricing?
Rates below $299/week kick in at 15+ dedicated VMAs, with a U.S. account director, custom KPI reporting, and volume commitments. Book a 15-minute call to get your enterprise quote.
Find Out Exactly Where Your Practice Is Leaking Time & Money
Your front desk is quietly bleeding hours and revenue on manual admin work. Answer a few quick questions and we’ll show you which tasks to hand off first — and generate a personalized Savings Report you can download and share with your team.
Takes about a minute. Nothing is stored until you ask us to send your report.
Receptionists, schedulers, billers, PA coordinators — everyone non-clinical.
Prefilled from benchmarks — drag to your real number.
Prefilled from benchmarks — drag to your real number.
Drives your denial write-off estimate (11.8% of claims are initially denied; 50–65% are never reworked).
For each task, pick how your team handles it today:
Here’s how Staffingly stops the bleed
Free 15-minute call. We’ll walk your numbers line by line and show you exactly where to start. No pressure, no contract.
Want to start over? Reset the tool
SOC 2 Type II · HIPAA-compliant · BAA signed · Estimates for planning only, confirmed during your pilot.
Why the Rate Card Is Published, Not Quoted
Published rates
The per-week rates are the same rates we bill 800+ providers. No per-hour meters, no per-task fees, no percentage of collections — ever.
One invoice, no surcharges
Rate is fully loaded. HIPAA training, software, workspace, supervision, U.S. account manager, daily KPI reporting included.
Month-to-month terms
No multi-year lock-in. 2-Week Free Trial. If output is not there, you walk away.
Volume scales price down
More volume, lower per-unit rate. Automatic in every tab. No renegotiation.
Compliance included
HIPAA, SOC 2 Type II, ISO 27001, HITRUST alignment, and BAA execution. No compliance fee.
U.S. hours supervision
Every tier includes a U.S. account manager during your business hours.
What You Actually Save vs. Hiring Locally
Single dedicated VMA baseline. Savings grow with team size.
In-House U.S. Admin Hire
- Base salary $38,000 to $46,000 (BLS median $43,380)
- Benefits, PTO, employer taxes (~25-30%)
- Training and onboarding ($3,000 to $6,000 per hire)
- Equipment, software, workspace
- Management time and HR overhead
- 26% annual turnover cycle
- PTO and sick leave gaps
Staffingly Dedicated VMA
- All-in weekly rate, no hidden fees
- No benefits, PTO, or employer taxes
- Training and SOP build included
- All software and workspace included
- U.S. account manager supervision
- Backfill coverage during PTO and holidays
- 72% savings at team tier, 76% at enterprise tier
Request Information
Talk To A VMA Specialist
Fill out the form and we’ll match you with the right VMA for your practice. Most clients go live within 5 business days.
Same Rate Card Across All 50 States
Texas, Florida, Ohio, Pennsylvania, New Jersey, California, and beyond. Same weekly rates everywhere.
Texas
Multi-specialty groups, community hospitals, PE-backed rollups across Houston, Dallas, Austin, San Antonio, Fort Worth.
Florida
Eye care, home health, dermatology, specialty pharmacy across Miami, Orlando, Tampa, Jacksonville.
Ohio
Independent medical practices, dental groups, veterinary hospitals across Columbus, Cleveland, Cincinnati.
Pennsylvania
Health systems, ambulatory surgery centers, LTC facilities across Philadelphia and Pittsburgh metros.
New Jersey
Headquartered in Piscataway. Medical, dental, specialty pharmacy clients across greater NYC metro.
California
PE-backed rollups and multi-site groups from LA to Bay Area. Labs and imaging clients statewide.
Ask a Question. See What Others Are Asking.
Real pain points from practice owners, office managers, and CFOs. The bot answers pricing math and common questions instantly. Humans are welcome to jump in.
• Weekly: $2,094
• Annual: $108,888
Equivalent in-house cost would be ~$390,000/year fully loaded. You save ~$281K/year (~72%).
A portion of every Staffingly healthcare outsourcing engagement supports the American Red Cross.
A portion of every Staffingly invoice supports American Red Cross disaster relief and blood services. You get healthcare outsourcing. Someone else gets real help when they need it most.
Common Pricing Questions, Answered Directly
Ready to Lock In Your Rate and Go Live in 48 Hours?
2-week free trial. Same weekly rates you see above. No lock-in, no migration, no retraining.
