Flat-Rate Dental RCM Alternative
Looking for a flat-rate alternative to percentage-of-collections dental RCM outsourcing? Staffingly runs flat per-specialist weekly pricing, a 2-week free trial at the same rate, a publicly disclosed compliance stack (SOC 2 Type II, ISO 27001, HIPAA), dental-only billers pre-tested on CDT codes, a single named account manager, and multi-shore secured facilities. Calm side-by-side comparison below.
Trained dental billing support, inside your software
CDT-trained billers under HIPAA-aware workflows.
A managed dental billing team, built around your software
Dental practices searching for a flat-rate alternative to percentage-of-collections dental RCM vendors usually want one of three things: more predictable pricing, a shorter trial period, or more transparency on compliance. Staffingly is built on all three. Calm side-by-side below. We stick to facts.
Tell us about your practice.
Send us your situation and our team will scope the right setup, usually within one business day. No obligation.
What You Need to Know About Switching Dental RCM Vendors
Flat per-specialist weekly rate
$399 single specialist, $349 at volume (5 or more), $299 enterprise (10 or more). Industry standard in dental RCM outsourcing is a percentage of collections (commonly 4 to 7 percent). A flat rate means your bill does not grow when your collections grow.
2-week free trial
Industry standard is a 90-day commitment. Staffingly gives you 14 days at the same rate. Cancel before day 14 and owe nothing. No annual contracts after, ever. Add or remove specialists by the week.
Publicly disclosed compliance stack
HIPAA, SOC 2 Type II, ISO 27001, aligned. Signed BAA. Role-based PMS access. Audit logging. The full stack is documented and shared on request, not buried inside a sales call.
Why Are Practices Reconsidering Their Current Dental RCM Vendor?
Three patterns drive most strategy calls when practice owners reach out about switching. Calm and factual below.
Eligibility-driven denials still happening
Practices that outsourced RCM expecting cleaner claims sometimes find eligibility errors still drive 25 to 30 percent of denials per Practolytics 2026 reporting. If your vendor is not running structured 48-hour-ahead verification with frequency-cap and downgrade-rule pulls, eligibility-driven denials continue regardless of who owns the work.
Days in AR not moving
ADA benchmarks put healthy dental days in AR at 30 to 45 days. Many practices that already outsource sit at 50 to 70 days six months in. The reason is usually random-order AR work, not work effort. If your vendor is not running recoverability-scored AR queues, days in AR drift regardless of how much labor is on the account.
No transparency in pricing or compliance
Percentage-of-collections pricing means your monthly bill scales up with your success. Most dental RCM vendors do not publicly disclose SOC 2 or ISO 27001 status. When you ask for documentation, the request gets routed and delayed. A vendor that is comfortable with their compliance posture shares it on request, not after escalation.
A managed dental billing team, in practice
Inside the billing queueA trained Staffingly biller works your claims, denials, and AR inside your existing dental software.
How Does Staffingly Compare on the Four Things That Matter Most?
Side by side below. We stick to facts. Industry standard is X. Staffingly is Y. You decide.
Flat per-specialist pricing
Industry standard in dental RCM is percentage of collections, commonly 4 to 7 percent. On a $2M practice, that runs $80K to $140K per year and grows with your success. Staffingly is $399 per specialist per week. Bill predictability does not change as your collections climb.
2-Week Free Trial
Industry standard is a 90-day commitment. Staffingly is 14 days at the same rate. Cancel before day 14 and owe nothing. No annual contracts after, ever. Add or remove specialists by the week.
Stacked compliance, publicly disclosed
HIPAA is table stakes. SOC 2 Type II proves operational controls audited annually. ISO 27001 proves an information security management system. HITRUST proves healthcare-specific control coverage. Staffingly maintains all four. Documentation shared on request.
One named account manager
Industry standard is a rotating queue of biller contacts. Staffingly assigns one named account manager per practice. Weekly review call. Monthly KPI rollup. Quarterly tuning session. You always know who owns your account.
How Does the Switch From Your Current Vendor Work?
Six steps from strategy to full handoff. Most practices complete the switch in 21 to 30 days with no interruption to cash flow.
Strategy + audit of current vendor
Free 30-minute strategy call. We pull your AR aging report, last 90 days of denial reasons, current contract terms, and clean-claim rate. We document what your current vendor is delivering and what they are not. No prep needed from you.
Signed BAA + PMS access
Business associate agreement signed. Role-based access provisioned in Dentrix, Open Dental, Eaglesoft, Curve, Denticon, Carestack, ClearDent, or MacPractice. Clearinghouse credentials confirmed. Your current vendor remains in place during onboarding.
Parallel run begins
Week 2. Staffingly works alongside your current vendor on a defined work scope. Daily 15-minute sync. Every claim, every denial, every posting visible in your PMS. Side-by-side metrics captured.
Decision day 14
Pilot results reviewed: clean-claim rate, denial rate, days in AR movement, AR recovery. Side-by-side vs your current vendor over the same 14 days. Go or no-go decision. No penalty if you cancel.
Side-by-side metrics shared
We share a full written report comparing the two weeks of parallel work. Practice owner decides. Most practices complete the full handoff within 30 days of decision day.
Full handoff from prior vendor
AR transfer planned cleanly. In-flight claims documented. Notice given to current vendor per their contract. Weekly KPI report locks. Monthly QA audit. Quarterly business review.
Where Can You Get a Staffingly Dental RCM Alternative?
Our dental RCM team works remotely inside your dental PMS and clearinghouse. Wherever your practice is located, you get the same flat-rate per-specialist pricing, the same 2-week free trial, the same publicly disclosed compliance stack, and the same named account manager.
One Flat Weekly Rate. No Surprises.
Dedicated virtual dental assistants at a fixed weekly cost. 45 hours per week, fully managed. No contracts, no minimums, no hidden fees.
Want to compare against an in-house hire? Use the savings calculator.
Frequently asked questions
Is percentage-of-collections the only dental RCM pricing model?
No. Percentage-of-collections is the model most of the larger dental RCM outsourcers run, but it is not the only option. Other options include flat per-specialist models like Staffingly, in-house billing teams, and hybrid models. Most practices evaluating a switch are looking for either more predictable pricing, a shorter trial, more compliance transparency, or a dedicated account manager.
Can we switch mid-engagement with our current vendor?
Yes. Most dental RCM contracts allow termination with 30 to 90 days notice. We recommend running a parallel pilot with Staffingly during the notice period so claim flow does not break. Our standard onboarding handles parallel runs cleanly. Your AR continues to work during the transition.
Will my AR transfer cleanly?
Yes, when handled correctly. We document every in-flight claim and every aged claim during the parallel run. Your current vendor finishes work on claims they started. Staffingly picks up new claims and any aged work explicitly handed off. We share a written AR transfer plan on day one of the pilot so nothing falls through.
Do I have to give notice to my current vendor before talking to Staffingly?
No. Strategy calls and the 2-week free trial can run without your current vendor knowing. Most practices keep the current vendor in place until decision day 14, then give notice if they decide to switch. Some practices run the pilot for evaluation purposes only and choose to stay with their current vendor. No commitment either way.
How is Staffingly’s flat-rate pricing different from percentage-of-collections vendors?
Staffingly runs flat per-specialist weekly pricing: $399 single specialist, $349 at volume (5 or more), $299 enterprise (10 or more). Industry standard in dental RCM outsourcing is percentage of collections, commonly 4 to 7 percent of monthly collections. On a $2M practice, percentage-based pricing runs $80K to $140K per year. Staffingly pricing does not scale with your collections.
What compliance certifications does Staffingly carry?
HIPAA aligned with signed BAA on every engagement. SOC 2 Type II for audited operational controls. ISO 27001 for information security management. HITRUST for healthcare-specific control coverage. Documentation shared on request before contract. Role-based PMS access, audit logging, and encryption in transit and at rest on every account.
Will I get one account manager or a rotating queue of contacts?
One named account manager per practice. Weekly review call. Monthly KPI rollup. Quarterly tuning session. Your account manager owns the relationship and knows your payer mix, your top denials, and your monthly trends. Escalation paths are documented but rarely needed.
How are your billers trained, and where do they work from?
Billers are selected from top-tier healthcare and dental programs, pass rigorous neutral-accent English certifications, and work from biometric-secured HIPAA-aware facilities. Teams are trained specifically for dental RCM workflows on CDT codes, dental payer behavior, and clearinghouse rules. Support teams operate globally, including secured facilities in India, Pakistan, and Bangladesh.
President and CEO, Staffingly, Inc. 25+ years in IT consulting and healthcare BPO operations. One of the earliest US operators to set up an RPO/BPO delivery network in India. Leads AI-driven healthcare workflows that help dental practices and DSOs cut admin costs without compromising care.
Senior Process Associate, Staffingly, Inc. BDS from Sri Sai College of Dental Surgery, Telangana. Hands-on experience in dental front-office operations, medical billing, EHR workflows, and US specialty practice administration. Former Dental Health Facilitator at FMS Dental Hospitals and Senior Medical Billing Specialist supporting US dental practices. Reviews dental content for terminology, workflow accuracy, and compliance fit.
Security Your Compliance Officer Will Sign Off On
Staffingly is audited to SOC 2 Type II with zero exceptions and certified for ISO/IEC 27001:2022, HIPAA, and GDPR. In eight years we have never had a breach. Every workstation runs inside the Venn Blue Border secure enclave on US-based servers, screen captures and downloads are blocked by policy, and every engagement operates under a signed BAA, and Staffingly maintains $5M in professional liability (E&O) and cyber insurance as part of its enterprise risk-management program.