Who Are the Leading Theralytics Outsourcing Providers?

Theralytics is an ABA practice management and data collection platform created by a Board Certified Behavior Analyst who owned and operated ABA organizations before building software for them. It puts the operational life of an ABA agency in one system: Scheduling for staff and client sessions, Billing with real-time claim tracking and multiple clearinghouse integrations, Data Collection with real-time graphing for clinical teams, Reporting and Analytics dashboards, and Documentation Management for credentialing and onboarding files. The platform runs on AWS, holds SOC 2 Type 2 and ONC certification alongside its HIPAA Seal of Compliance, and includes a mobile application plus AI-powered narrative summaries on the clinical documentation side.

What the software cannot supply is the person hours. In most Theralytics agencies, BCBAs and one or two office staff share the referral queue, the benefits calls, the authorization tracker, and the claim follow-up between sessions. The utilization report can show a client running out of units; someone still has to catch it, file the reauthorization, and chase the payer. That staffing gap, not the software, is what this service closes.

Our team owns your referral queue: logging new inquiries into Theralytics, collecting diagnostic reports and insurance cards from families, sending intake and consent paperwork, chasing signatures, and keeping the client record complete before the assessment is scheduled. Families waiting on an autism diagnosis have usually waited months already, so a same-day callback and a tracked intake status decide whether they start with you or keep calling down their list.

We prepare, submit, and track the authorizations ABA lives on: initial assessment auths for 97151, treatment auths for the 97153 to 97158 range, and the reauthorization cycles that repeat for as long as a client is in service. Approved units get logged in Theralytics against each client, utilization gets checked weekly in Reporting and Analytics, and renewal packets start 30 or more days before expiration, so treatment does not outrun an approval and reauthorizations stop arriving after the deadline.

Can you outsource Theralytics billing? Yes. Dedicated billers work end to end inside your system: charge review against session notes, claim submission through Theralytics’ clearinghouse integrations, real-time claim tracking, rejection and denial work, payment posting, patient responsibility follow-up, and AR aging. ABA billing has its own failure modes, unit-based codes billed in 15-minute increments, concurrent billing edits between 97153 and 97155, and place-of-service rules that vary by payer and state Medicaid plan, and our billers work those specifics daily.

We handle the administrative side of clinical documentation without touching clinical judgment: tracking unsigned session notes so claims are not held up, reconciling notes against scheduled sessions before billing runs, watching treatment plan review dates, and keeping consent and intake documents current. Theralytics’ AI-powered narrative summaries can draft note text for clinicians; someone still has to make sure the note exists, is signed, and matches the session that gets billed. Clinical content stays with your BCBAs; the boundary is written into the SOW.

ABA records concern children, and our controls are built for that duty of care. HIPAA-trained staff. Business Associate Agreements executed with each client. Workflows designed to support HIPAA compliance, with SOC 2 Type II attestation, ISO 27001:2022, $5M E&O and cyber liability coverage, and named individual credentials, so you can review our activity in your own system. Read the complete program, including our corporate structure and evaluation framework, at HIPAA and Security at Staffingly.