Who Offers the Top MeasurePM Outsourcing Services for ABA Clinics?
Dedicated HIPAA-trained teams work inside your own MeasurePM system, covering intake, benefits verification, authorization tracking, session scheduling, claims to your full payer list, and credentialing. Flat weekly pricing from $299 per FTE (volume based), with a trained backup included at no charge. Live in 14 days.
The Work Your Team Does in MeasurePM, We Staff
What Is MeasurePM?
MeasurePM is an all-in-one ABA practice management platform aimed squarely at mid-size and multi-site clinics. It combines clinical data collection with real-time analytics and automatic graphing, VB-MAPP assessment and curriculum tracking, staff and client scheduling, supervision tracking, template-based SOAP notes, a parent and caregiver portal, and billing that submits claims directly to 100 plus payers, with mobile apps for data collection on the go.
That breadth is built for scale, and scale is exactly what multiplies the admin load. Every additional site adds its own intake funnel, its own cancellations to backfill, its own expiring authorizations, and its own stack of payer follow-up. The platform gives a growing clinic one system of record; it does not give it more hands. This service supplies the hands.
Where MeasurePM Clinics Lose Time and Money
A second and third location does not just add clients; it adds intake calls, auth expirations, and denial follow-up that the original admin team absorbs until something drops.
Read the storyMeasurePM tracks authorizations against the schedule, but a pending reauth still needs a packet, a submission, and weekly payer calls, or treatment pauses.
See the fixCenter, home, school, and telehealth sessions each carry payer-specific and Medicaid-specific rules. Multi-site clinics hit every variation, and clean-looking claims still deny.
See the fixUnfilled cancellations cut delivered hours, the number the whole clinic runs on, and rebuilding the day takes outreach nobody at the front desk has time for.
See the fixWho Is This For?
MeasurePM’s home turf: mid-size ABA clinics and multi-site organizations where BCBAs, RBTs, operators, and office staff all live in the same system. If your clinic is adding locations or RBTs faster than admin staff, or your operators spend their week on payer calls instead of growth, a dedicated remote pod fits. Multi-site organizations and networks can also look at our behavioral health and ABA network outsourcing program, built for exactly this shape of growth.
Intake and Client Records
We run the intake funnel for every site from one desk: answering inquiries, collecting demographics, insurance, diagnosis documentation, and consents, and building complete client records in MeasurePM. Families get a call back the same day instead of a voicemail loop, and your clinical team starts from a chart that is already whole.
Benefits and Eligibility Verification
Before assessments are booked, we verify ABA benefits payer by payer: coverage, unit and visit limits, deductibles, copays, carve-outs, and state Medicaid rules. With claims going out to a payer list as long as MeasurePM supports, verification discipline up front is what keeps the back end quiet.
Authorization Management
We enter authorizations with correct units and date spans, reconcile the schedule against remaining units weekly so sessions stop running past what is authorized, and start reauthorization packets early, with weekly payer follow-up until determination. Across multiple sites this is a full-time discipline, and it is the single most valuable queue an ABA clinic can hand to a dedicated team.
Scheduling Across Sites
MeasurePM syncs staff and client schedules across devices; we keep those schedules true. Session confirmations, same-day cancellation backfill, waitlist outreach, supervision sessions protected on the calendar, and parent portal messages answered instead of aging. The clinic-level result is steadier delivered hours at every location and RBT paychecks that stop swinging with cancellations.
Notes and Supervision Queue Administration
We track SOAP note completion and signatures against the billing calendar, monitor supervision tracking so BCBA oversight hours stay on pace, and keep client documents filed where auditors expect them. Clinical content, VB-MAPP decisions, and program changes stay entirely with your clinicians; the SOW draws that line explicitly.
ABA Billing and RCM
Can you outsource MeasurePM billing? Yes. Dedicated billers review charges against authorizations, submit claims through MeasurePM’s direct payer connections, work rejections and denials, post payments, reconcile remits, send statements, and chase AR on the ABA CPT range, 97151 through 97158. Multi-payer, multi-site denial patterns get logged and fixed at the source, starting with place-of-service rules.
Credentialing and Reporting
Growth means hiring, and hiring means enrollment. We prepare and track credentialing and recredentialing for every new BCBA and RBT, maintain CAQH profiles, and keep a live roster of who can bill which payer at which site. On the reporting side, we pull MeasurePM’s real-time analytics into a weekly operating packet: delivered versus scheduled hours by site, authorization utilization, unbilled sessions, and AR aging.
Put a Dedicated MeasurePM Team on This Work
One system, every site, and a trained pod working the queues it creates. Meet us, pick the seats you need, and watch the team work your own MeasurePM account before you commit to anything.
Book Your 2-Week Free TrialHow Our Teams Train and Go Live on MeasurePM
New team members start from our ABA workflow SOP library, covering intake, benefits verification, authorization management, and ABA billing rules, then train on your own MeasurePM configuration and your SOPs before touching production. Early work runs supervised, with output checked against your standards, and every specialist works under an individual HIPAA agreement with named credentials in your system, never shared logins. You see daily production reports from day one, so you can judge the work on evidence, not promises.
What Separates the Top MeasurePM Support Partners
Top-tier support covers the loop MeasurePM manages, intake to AR, in one accountable team, so nothing falls between a billing vendor and your front desk.
Our pods scale by seat, not by contract renegotiation. Add a location, add a seat, keep the same team and reporting format across sites.
Percentage-of-collections vendors earn more as you grow. Our flat weekly fee per dedicated specialist means scale economics stay with the clinic.
Most teams go live in about 14 days. 2-Week Free Trial. Trained backup at no charge. 800+ providers served and a 4.9 Google rating you can verify on our listing.
Process and Onboarding
20 to 30 minutes on Teams. We map your MeasurePM queues, sites, and payer mix before we meet.
Named user credentials per specialist in your account, least-privilege roles, your approval on every login.
Your SOPs plus our ABA workflow library; supervised production from day one.
Daily production reports, weekly KPI review, month-to-month after your 2-Week Free Trial.
Security and Compliance
HIPAA-trained staff. Business Associate Agreements executed with every client. Workflows designed to support HIPAA compliance, with SOC 2 Type II attestation, ISO 27001:2022, $5M E&O and cyber liability coverage, and named individual credentials in your MeasurePM account, so you can review our activity in your own system. Read the complete program at HIPAA and Security at Staffingly.
Flat Weekly Pricing Per Dedicated Specialist
1 to 4 dedicated MeasurePM FTEs.
5 to 9 FTEs.
10+ FTEs.
45 hours of coverage for less than others charge for 40.
$399 per week works out to $8.87 per hour across 2,340 hours of coverage a year, flat. Your dedicated specialist covers a 9 hour day, Monday to Friday, a full hour more than a standard shift: the day starts by clearing what arrived after you closed, overnight portal messages, payer correspondence, and intake voicemails, and it ends past your close so far less rolls into tomorrow. A trained backup steps in at no charge whenever they are out. Flat weekly fee per dedicated specialist, never a percentage of your collections, no setup fees.
Start with a 2-Week Free Trial. Month-to-month after, with no long-term contract.
- Salary + payroll taxes + benefits
- Recruiting + turnover replacement
- Training on ABA billing + your platform
- Software seat + equipment + PTO coverage
Calculate Savings
MeasurePM Outsourcing: Frequently Asked Questions
What tasks can a virtual assistant do in MeasurePM?
Intake and client record setup, benefits verification, authorization entry and reauthorization follow-up, staff and client scheduling, cancellation backfill, SOAP note and supervision queue tracking, claim submission and follow-up, payment posting, credentialing paperwork, and weekly reporting. Administrative work in the platform, a trained remote assistant can own.
Can you outsource MeasurePM billing?
Yes. Dedicated billers review charges against authorizations, submit claims through MeasurePM’s payer connections, work rejections and denials, post and reconcile payments, and chase AR, with daily production reporting.
Do you support multi-site clinics?
Yes, and it is where the model shines: one pod covering intake, auths, and billing across locations, with per-site reporting. Larger organizations can structure it through our behavioral health and ABA network outsourcing program.
Do you touch clinical data or program decisions?
No. Data collection, VB-MAPP tracking decisions, and program changes stay with your BCBAs and clinical team. We handle the administrative wrapper, and the boundary is written into the SOW.
How do you handle reauthorizations?
We reconcile remaining units against the schedule weekly, start reauthorization packets well before expiry, submit with the documentation each payer wants, and follow up weekly until determination, so treatment hours are far less likely to lapse.
How do your staff access our MeasurePM system?
Through named individual user accounts you approve, with least-privilege roles. No shared logins, no offline exports of PHI, and you can review our activity in your own system.
How fast can a dedicated MeasurePM team start?
Most teams go live in about 14 days: access setup, training on your SOPs, then supervised production. The engagement starts with a 2-Week Free Trial.
Is outsourced ABA admin work secure and HIPAA-ready?
HIPAA-trained staff, executed BAAs, workflows designed to support HIPAA compliance, SOC 2 Type II, ISO 27001:2022, and $5M in coverage. Full detail on our security page.
ABA Resources for MeasurePM Clinics
From our ABA operations library: the problems these teams solve every week.
Written By
Dan Nandan has spent 25+ years in IT consulting and healthcare BPO, was among the first in the US to build an RPO/BPO delivery network overseas, and has been featured in Computerworld. He runs the operations and the dedicated virtual teams behind the ABA and behavioral health workflows described on this page, including the authorization, billing, and intake services linked above.
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Claim Your 2-Week Free TrialMeasurePM is a trademark of MeasurePM. Staffingly, Inc. is an independent outsourcing company and is not affiliated with or endorsed by MeasurePM. Staffingly works inside client-owned systems under client-granted access.