Where Do You Find Top-Rated Support Services for DeepScribe Practices?
DeepScribe drafts the clinical note. A dedicated HIPAA-trained Staffingly team owns the administrative work around it: unsigned-note follow-up, coding and claim submission in your own PM, prior authorizations, eligibility, and the fuller schedule those saved clinician hours create. Flat weekly pricing from $299 per FTE (volume based). Live in 14 days.
The Admin Work Around DeepScribe, We Staff
What Is DeepScribe?
DeepScribe, founded in 2017 and based in San Francisco, is an ambient AI documentation platform built for specialty care. It listens to the natural patient visit conversation and drafts the clinical note for the clinician to review and sign, with note customization tuned to each specialty. The company positions itself most strongly in oncology and other complex specialties, reports use across more than 1,500 healthcare organizations, and has earned repeated recognition from KLAS Research in the ambient AI category.
Here is what DeepScribe deliberately does not change: the administrative pipeline that starts the moment a note exists. A drafted note still needs a clinician’s signature. A signed note still needs codes, charges, a clean claim, an authorization on file, and a front desk keeping up with the appointment volume that faster documentation makes possible. That downstream work is exactly what this service staffs.
Who Is This For?
Specialty practices and groups that run DeepScribe and have watched the bottleneck move: oncology and hematology practices with auth-heavy infusion schedules, orthopedics, cardiology, gastroenterology, and multi-specialty groups. They adopted ambient AI to give clinicians their evenings back, and it worked. Now the pressure sits on the administrative side, where the same small team owns coding queues, claim follow-up, authorizations, and a busier phone line than before.
Where DeepScribe Practices Still Lose Time and Money
Ambient drafts still need clinician review and signature. When sign-off slips, encounters stall, and the claim behind each one stalls with them. Someone has to run that list daily.
DeepScribe’s job ends at documentation. Coding review, charge entry, scrubbing, and submission still happen in your PM, and nobody hired extra hands for that side.
The infusion, imaging, or procedure the note describes still needs prior authorization and benefits verification. Faster notes do not move a payer’s queue.
More visits per day means more calls, more intake packets, and more eligibility checks, handled by the same front-office headcount as before.
Note Sign-Off and Chart Closure Follow-Up
Our team builds and works your daily unsigned-encounter list in the EHR where DeepScribe drafts land: tracking which visits are pending signature, sending reminders in your practice’s name, escalating per your protocol, and reporting closure rates each week. This is administrative coordination, not note editing. The benefit is simple: charts close on time, so billing stops waiting on documentation status.
Coding and Charge Capture Follow-Through
Once a note is signed, our coders and billing specialists take over inside your practice management system: working the coding review queue, entering charges, and reconciling encounters against charges so no signed visit goes unbilled. DeepScribe accelerates the front of the pipeline; we make sure the middle keeps the same pace.
Claim Submission and AR Follow-Up
Dedicated billers run claims end to end in your own PM: scrubbing edits, submission, claim status follow-up, payment posting, and AR aging work with daily reconciliation. Faster documentation should show up as faster cash; it only does when someone owns this queue every day.
Denial Management and Appeals Support
Our specialists work your denial queues, categorize root causes, and prepare appeal packets, pairing human follow-up with our AI-assisted drafting service where it fits. Specialty claims deny for payer-specific reasons no scribe can prevent; disciplined follow-up recovers them.
Eligibility and Insurance Verification
We verify coverage and benefits before the visit, in your PM and payer portals, and enter plan details correctly the first time. A busier DeepScribe-enabled schedule multiplies eligibility volume; verifying up front keeps that growth from turning into denials later.
Prior Authorization
For the oncology, imaging, and procedure-heavy specialties where DeepScribe is strongest, our team initiates, documents, and tracks authorizations to closure in your PM and payer portals, and flags expiring auths before they lapse mid-treatment. Fewer authorization denials, fewer reschedules, calmer infusion calendars.
Scheduling and Patient Intake
The hours DeepScribe hands back to clinicians usually become more appointments. We staff the other side of that math: confirmation and recall calls in your practice’s name, intake packet follow-up, demographic and insurance entry, and waitlist management, so the fuller book does not burn out your front desk.
Rollout, Adoption, and Vendor Admin
Evaluating or expanding DeepScribe across providers creates its own admin trail: tracking account provisioning, scheduling training sessions, collecting adoption and usage feedback for your leadership, and triaging support tickets with the vendor. Our coordinators carry that project work so your manager does not absorb it on top of a day job.
Put a Dedicated Team on the Work Around DeepScribe
Your AI scribe already earned its keep. The admin pipeline behind it deserves the same upgrade: meet us, pick the seats you need, and watch a trained team work your own queues before you commit to anything.
Book Your 2-Week Free TrialHow Our Teams Train and Go Live Around DeepScribe
Our specialists work inside your EHR and practice management system, the same screens where DeepScribe’s drafts land and your claims live. New team members train on your SOPs through our SOP library, live client training sessions, and supervised production before they own a queue alone. Each specialist works under an individual HIPAA agreement with named, auditable credentials in your systems, never shared logins, and a trained backup steps in at no charge whenever your specialist is out.
What Makes Support for a DeepScribe Practice Good, and Why Staffingly
We do not scribe, and we say so in the SOW. Teams that respect the clinical boundary can be trusted with the administrative one.
Sign-off follow-up, coding, claims, denials, auths, and intake from one accountable team, so work stops falling between a scribe vendor, a billing vendor, and your staff.
A flat weekly fee per dedicated specialist. As DeepScribe helps your volume grow, your admin cost stays predictable instead of scaling with collections.
Most teams go live in about 14 days. 2-Week Free Trial. Trained backup at no charge. 800+ providers served, 4.9 Google rating you can verify on our listing.
Practice Types We Support Around DeepScribe
Oncology and hematology practices, where DeepScribe’s footprint runs deepest and where infusion authorizations, benefits investigations, and claim follow-up dominate the admin day. Orthopedics and surgical specialties with imaging and procedure auth queues. Cardiology and gastroenterology groups balancing procedure schedules with clinic volume. Multi-specialty groups where each service line has its own coding and payer quirks and one shared, overworked admin pool.
Process and Onboarding
20 to 30 minutes on Teams. We map the admin queues around your DeepScribe workflow before we meet.
Named user credentials per specialist in your EHR and PM, least-privilege roles, your approval on every account.
Your SOPs plus our training library; supervised production from day one, with the scribing boundary documented.
Daily production reports, weekly KPI review, month-to-month after your 2-Week Free Trial.
Security and Compliance
HIPAA-trained staff. Business Associate Agreements executed with every client. Workflows designed to support HIPAA compliance, with SOC 2 Type II attestation, ISO 27001:2022, $5M E&O and cyber liability coverage, and named individual credentials with full audit logs. Read the complete program, including our corporate structure and evaluation framework, at HIPAA and Security at Staffingly.
Flat Weekly Pricing Per Dedicated Specialist
1 to 4 dedicated FTEs.
5 to 9 FTEs.
10+ FTEs.
45 hours of coverage for less than others charge for 40.
$399 per week works out to $8.87 per hour across 2,340 hours of coverage a year, flat. Your dedicated specialist covers a 9 hour day, Monday to Friday, a full hour more than a standard shift: the day starts by clearing what arrived after you closed, overnight faxes, refill requests, and portal messages, and it ends past your close so far less rolls into tomorrow. A trained backup steps in at no charge whenever they are out. Flat weekly fee per dedicated specialist, never a percentage of your collections, no setup fees.
Start with a 2-Week Free Trial. Month-to-month after, with no long-term contract.
- Salary + payroll taxes + benefits
- Recruiting + turnover replacement
- Training on your specialty + systems
- Software seat + equipment + PTO coverage
Calculate Savings
DeepScribe Practice Support: Frequently Asked Questions
Does Staffingly write or edit clinical notes in DeepScribe?
No. Staffingly does not provide scribing or clinical documentation of any kind. DeepScribe drafts the note and your clinician reviews and signs it. Our teams handle the administrative work around that: sign-off tracking, coding queues, claims, authorizations, eligibility, and scheduling.
What admin work can you take over for a practice using DeepScribe?
Unsigned-encounter follow-up, coding review and charge entry in your PM, claim submission and AR follow-up, denial work and appeal preparation, eligibility and benefits verification, prior authorizations, patient scheduling and intake, and coordination admin for the DeepScribe rollout itself.
Do your teams work inside DeepScribe itself?
Our work lives in your EHR and practice management system, where DeepScribe’s drafts land and where the billing happens. Where your workflow calls for it, coordinators can track note status and support tickets in the tools you grant, but the clinical content stays with your clinicians.
We run DeepScribe in an oncology practice. Can you handle infusion prior authorizations?
Yes. Auth-heavy specialty work is core to our prior authorization service: initiating requests, tracking them to closure in payer portals, and flagging expiring authorizations before treatment dates. See our prior authorization services for the full scope.
How is this different from hiring a human scribe service?
A scribe service competes with DeepScribe; we complement it. You already solved documentation with ambient AI. We staff the administrative pipeline that documentation feeds, which is where most DeepScribe practices feel the strain next.
How fast can a dedicated team start?
Most teams go live in about 14 days: access setup, workflow training on your SOPs, then supervised production. The engagement starts with a 2-Week Free Trial.
How do your staff access our systems?
Through named individual user accounts you approve, with least-privilege roles, MFA where your systems support it, and full audit logging. No shared logins, no offline exports of PHI.
Is outsourced admin support secure and HIPAA-ready?
HIPAA-trained staff, executed BAAs, workflows designed to support HIPAA compliance, SOC 2 Type II, ISO 27001:2022, and $5M in coverage. Full detail on our security page.
Written By
Dan Nandan has spent 25+ years in IT consulting and healthcare BPO, was among the first in the US to build an RPO/BPO delivery network overseas, and has been featured in Computerworld. He runs the operations and the dedicated virtual teams behind the administrative workflows on this page, supporting practices that pair ambient AI documentation tools like DeepScribe with trained human admin capacity.
Connect on LinkedInSee what a dedicated team changes around DeepScribe in 14 days.
Book a strategy meeting. Dan Nandan, CEO, joins most calls personally. Real conversation, real numbers for your practice.
Claim Your 2-Week Free TrialDeepScribe is a trademark of DeepScribe, Inc. Staffingly, Inc. is an independent outsourcing company and is not affiliated with or endorsed by DeepScribe. Staffingly does not provide medical scribing or clinical documentation services; our teams work inside client-owned EHR and practice management systems under client-granted access.