Can You Hire a Virtual Team to Work Inside KanTime?
Yes. Dedicated HIPAA-trained specialists work inside your own KanTime, covering referral intake, eligibility and authorizations, scheduling support, PDGM billing and NOAs, hospice claims, and AR. Flat weekly pricing from $299 per FTE (volume based), with a trained backup included at no charge. Live in 14 days.
What Is KanTime?
KanTime is an enterprise EMR for post-acute care, developed by Kanrad Technologies, Inc. of San Jose, California, and used by Medicare-certified home health, hospice, pediatric, private duty, palliative, and consumer-directed services agencies. It carries a patient from referral management through scheduling, clinical documentation, and billing in one longitudinal record that spans service lines, with a payer-rules engine that validates claims the way each payer expects, 837 batch submission, and hospice-specific handling for benefit periods, NOEs, NOTRs, and final claims.
KanTime is thorough, and thorough means queues. Referrals need same-day processing to become admissions, orders and visit notes need chasing before claims can drop, NOAs must be out within five days of the start of care, and hospice sequential billing stalls the moment one claim in the chain waits. The agencies that get full value from KanTime are the ones with people assigned to those queues daily. That is the staffing this service provides.
Who Is This For?
Agencies that run on KanTime and are watching back-office work compete with patient care for staff hours: Medicare-certified home health agencies managing PDGM and OASIS deadlines, hospices managing benefit periods and IDG cadence, pediatric and private duty agencies with high visit volumes and shift-based scheduling, and multi-service agencies running several lines in one KanTime instance.
The Work Your Team Does in KanTime, We Staff
Where KanTime Agencies Lose Time and Money
The referral sits in the queue while intake waits on documents and callbacks. Every day of lag is a day the hospital’s next choice gets the patient.
See the fixMiss the five-day Notice of Admission window and the penalty accrues daily against the payment period. It is pure, preventable revenue loss.
See the fixA single uncovered visit can drop a full PDGM period payment to per-visit rates. Scheduling gaps are billing events in home health.
See the fixFile the Notice of Election past day five and the days until it lands are yours to absorb, not Medicare’s. Hospice billing punishes slow paperwork.
See the fixReferral Intake and Admissions
Our team works KanTime’s referral management queue the day referrals arrive: entering patient and payer data, requesting missing documents, coordinating with the referral source, and moving each case toward a scheduled start of care. Referral response speed is the growth lever in home health; the agency that admits first keeps the census.
Eligibility and Authorizations
We verify Medicare, Medicaid, and commercial coverage before the start of care, check for open home health or hospice episodes elsewhere that would conflict with billing, track authorization spans and units in KanTime, and start reauthorizations before the current span lapses. For pediatric and private duty lines, where authorizations govern nearly every hour delivered, this queue gets daily attention.
Scheduling Support
KanTime’s automated scheduler balances caseloads and flags coverage gaps; our coordinators act on what it surfaces. They maintain visit schedules against the care plan frequencies, rework coverage when a clinician calls out, and watch for the missed-visit patterns that flip PDGM periods to LUPA. In private duty and pediatrics, they run the shift calendar so authorized hours actually get staffed and delivered.
Documentation and Order Tracking
We do the administrative chasing that keeps clinical documentation moving without touching clinical judgment: tracking OASIS completion against submission deadlines, following physician orders and face-to-face documentation until they are signed and filed, and flagging visit notes that have not synced or been completed. Unsigned orders are unbillable claims in waiting; someone has to keep the list warm every day.
PDGM Billing and NOAs
Dedicated billers run your home health revenue cycle inside KanTime: NOAs out within the five-day window, claims validated against the payer-rules engine, 837 batches submitted on your calendar, and rejections reworked the same week. They watch the PDGM specifics that decide payment, period sequencing, questionable encounter edits, and LUPA thresholds, because in home health the billing calendar is the cash flow.
Hospice Billing: NOE to Final Claim
For hospice lines we run the sequence KanTime is built to manage: timely NOEs, benefit period tracking, level-of-care days recorded correctly, sequential monthly claims kept in order so returned-to-provider holds get caught and cleared quickly, NOTRs filed promptly after discharge or revocation, and cap exposure watched through the year instead of at filing time. IDG meeting cadence stays with your clinical team; the paperwork trail around it stays with ours.
AR and Denial Follow-Up
We post remittances, reconcile against expected PDGM and per-diem amounts, work the aging by payer on a documented cadence, and run denials through correction, resubmission, and appeal where warranted. Face-to-face and documentation denials go back to the tracking queue that prevents them, so the same denial stops recurring quarter after quarter.
Reports and Revenue Watch
We run KanTime’s financial and operational reports on a fixed calendar: unbilled claims and their blockers, NOA and NOE timeliness, episodes at LUPA risk, hospice cap position, aging by payer, and the census views your administrator actually reads. The point of an enterprise EMR is that the data exists; the point of a dedicated team is that somebody looks at it every week.
Put a Dedicated KanTime Team on This Work
From the referral queue to the final claim, you have seen what we cover. Meet us, pick the seats you need, and watch a trained team work your own KanTime before you commit to anything.
Book Your 2-Week Free TrialHow Our Teams Train and Go Live on KanTime
New team members train on your agency’s own SOPs and KanTime configuration, learn your service lines and payer mix, and drill the workflows in supervised practice before touching production. Go-live runs under a senior lead who reviews output daily through the first weeks, and a trained backup shadows each seat from day one so coverage does not hinge on one person. Every specialist works under an individual HIPAA agreement with named, auditable KanTime credentials, never shared logins, and reports production to you every evening in your own format.
Why Outsource KanTime Work, and Why Staffingly
Home health, hospice, pediatric, and private duty each have their own deadlines. We staff seats by line under one lead, so each queue gets a specialist, not a spare moment.
A flat weekly fee per dedicated specialist, unlike RCM vendors priced as a percentage of collections. Your census growth stays your margin.
NOAs, NOEs, OASIS windows, and sequential claims are calendar problems. Daily queue discipline and evening production reports keep the calendar honest.
Live in 14 days. 2-Week Free Trial. Trained backup at no charge. 800+ providers served and a 4.9 Google rating you can verify on our listing.
Agency Types We Support on KanTime
Medicare-certified home health agencies (PDGM billing, NOA timeliness, OASIS tracking), hospices (benefit periods, NOE and NOTR discipline, cap watch), pediatric agencies (authorization-heavy shift staffing), private duty providers (high-volume scheduling and per-shift billing), palliative programs, and multi-service agencies running several of these lines in a single KanTime instance.
Security and Compliance
HIPAA-trained staff. Business Associate Agreements executed with every client. Workflows designed to support HIPAA compliance, with SOC 2 Type II attestation, ISO 27001:2022, $5M E&O and cyber liability coverage, and named individual credentials with full audit logs. Read the complete program, including our corporate structure and evaluation framework, at HIPAA and Security at Staffingly.
Process and Onboarding
20 to 30 minutes on Teams. We map your KanTime service lines, queues, and pain points before we meet.
Named KanTime user accounts per specialist, least-privilege roles, your approval on every account.
Your SOPs, your payers, your lines of business; supervised production from day one.
Daily production reports, weekly KPI review, month-to-month after your 2-Week Free Trial.
Flat Weekly Pricing Per Dedicated Specialist
1 to 4 dedicated KanTime FTEs.
5 to 9 FTEs.
10+ FTEs.
45 hours of coverage for less than others charge for 40.
$399 per week works out to $8.87 per hour across 2,340 hours of coverage a year, flat. Your dedicated specialist covers a 9 hour day, Monday to Friday, a full hour more than a standard shift: the day starts by clearing what arrived after you closed, overnight referrals, unsigned orders, and claim rejections, and it ends past your close so far less rolls into tomorrow. A trained backup steps in at no charge whenever they are out. Flat weekly fee per dedicated specialist, never a percentage of your collections, no setup fees.
Start with a 2-Week Free Trial. Month-to-month after, with no long-term contract.
- Salary + payroll taxes + benefits
- Recruiting + turnover replacement
- Training on your payers + platform
- Software seat + equipment + PTO coverage
Calculate Savings
KanTime Outsourcing: Frequently Asked Questions
What tasks can virtual staff do in KanTime?
Referral intake and admissions coordination, eligibility and authorization tracking, scheduling support, OASIS and order tracking, PDGM claim preparation and NOAs, hospice NOEs, NOTRs, and sequential claims, payment posting, AR and denial follow-up, and scheduled reporting. Administrative work inside KanTime screens, a trained specialist can own.
Can you outsource KanTime billing for home health?
Yes. Dedicated billers run PDGM billing inside your KanTime: NOAs within the five-day window, claims validated against payer rules, 837 submission, rejections reworked, and AR followed to payment.
Do you handle hospice billing in KanTime?
Yes. NOE timeliness, benefit period tracking, sequential monthly claims, NOTRs after discharge or revocation, and cap monitoring, all inside your own system with daily reporting.
Do your staff complete OASIS assessments?
No. OASIS is clinical work that stays with your clinicians. Our team tracks completion against deadlines, chases unsigned orders and face-to-face documentation, and keeps the administrative trail audit-ready.
Can you support pediatric and private duty lines?
Yes. Authorization tracking, shift scheduling support, and per-shift billing are daily queues for those lines, and our seats can be split by service line under one lead.
How do your staff access our KanTime?
Through named individual user accounts you approve, with least-privilege roles and full audit logging. No shared logins, no offline exports of PHI.
How fast can a dedicated KanTime team start?
Typically live in 14 days: access setup, training on your SOPs and service lines, then supervised production. The engagement starts with a 2-Week Free Trial.
Do we keep control of our KanTime?
Yes. It stays your system, your data, your logins to grant or revoke. We work inside it and report daily; you can review our activity in your own system.
Home Health and Hospice Resources for KanTime Agencies
Field guides from our Home Care & LTC library on the problems this page covers.
Written By
Dan Nandan has spent 25+ years in IT consulting and healthcare BPO, was among the first in the US to build an RPO/BPO delivery network overseas, and has been featured in Computerworld. He runs the operations and the dedicated virtual teams behind the home health and hospice workflows described on this page.
Connect on LinkedInSee what a dedicated KanTime team changes in 14 days.
Book a strategy meeting. Dan Nandan, CEO, joins most calls personally. Real conversation, real numbers for your agency.
Claim Your 2-Week Free TrialKanTime is a trademark of Kanrad Technologies, Inc., doing business as KanTime. Staffingly, Inc. is an independent outsourcing provider and is not affiliated with or endorsed by KanTime. Staffingly works inside client-owned KanTime systems under client-granted access.