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How to Print Schedules in eClinicalWorks (eCW)?

Picture this: It’s Monday morning, and you’ve got a busy day ahead. Providers are asking for printed schedules to keep track of their appointments, and you know how useful it is to have a hard copy handy when juggling patient check-ins and walk-ins. Don’t worry—I’ll walk you through how we can print schedules in eClinicalWorks (eCW) quickly and accurately.

Step 1: Open the Resource Schedule

You and I know the Resource Schedule is our hub for appointments. Let’s start there. From the Main Menu, click on the Resource Schedule and select the date and provider schedules you want to print. If it’s a specific provider’s schedule, click their name on the left-hand side. For multiple providers, select up to 10 schedules at once.

Step 2: Access the Print Option

Now that we have the schedule in view, it’s time to print. Look at the toolbar at the top of the Resource Schedule. See the Print button? That’s our next stop. Click it to open the Print Settings window.

Step 3: Customize Your Print Settings

Here’s where we can tailor the schedule to exactly what you or the provider needs:

• Provider/Resource Selection: Double-check that the correct providers or resources are selected.
• Date Range: You can print schedules for a single day or a custom range—perfect for weekly or monthly planning.
• Details to Include: Decide what to print. Want just the patient names? Or do you need detailed notes, visit types, or time slots? Choose these options based on the day’s needs.

Step 4: Preview the Schedule

Before you hit print, click Preview to see how it will look. This is your chance to make sure all the details align, the provider names are correct, and the layout fits nicely on the page. It saves us the frustration of wasted paper or missing info!

Step 5: Print and Distribute

Once everything looks good, click Print. In a few moments, you’ll have the day’s schedule in hand. Hand it over to the provider, pin it to the office board, or keep it at the front desk for reference.

Why Printing Schedules is Useful

You know how hectic things can get during a busy day. Having a printed schedule means less screen-switching and faster responses when someone asks about availability. It’s also great for providers who like to jot down notes or keep a physical record of their day. A simple printout can make your workflow much smoother.

FAQs: Let’s Clear Up Any Questions

Q1: Can I print schedules for multiple providers at once?
Yes! You can select up to 10 providers or resources and print their schedules together. This is great for practices with multiple providers working in tandem.

Q2: Can I include appointment notes in the printed schedule?
Absolutely. Use the print settings to include details like visit reasons, notes, or time slot durations. It’s fully customizable.

Q3: What if I need to print schedules for an entire week?
No problem! Just adjust the date range in the Print Settings to cover the week, and you’ll get a detailed breakdown for every day in that range.

Q4: How do I save the schedule as a PDF instead of printing?
When the print dialog appears, choose Save as PDF as your printer option. This is handy if you want to email the schedule to a provider.

Q5: Is there a way to highlight changes or cancellations?
Not directly on the printed schedule, but you can use notes in the Resource Schedule to document changes before printing.

You, Me, and Staffingly: Schedule Pros

Imagine never worrying about printing schedules again. With Staffingly, you have a team of virtual assistants who can manage all your Resource Schedule needs. We’ll customize schedules, highlight changes, and make sure everything is ready for the day—saving you time and headaches. Together, we’ll keep your practice running smoothly.

What Did We Learn?

Printing schedules in eClinicalWorks isn’t just about having a physical copy—it’s about staying organized and prepared. Whether you’re managing multiple providers or a single day of appointments, the Resource Schedule and its print options make it easy. Next time a provider says, “Can I get a copy of today’s schedule?” you’ll have it ready in no time.